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About this class

This one-day interactive course introduces participants to the fundamentals of Artificial Intelligence (AI) through the lens of Google Gemini and Google Workspace. Learners explore what AI is, how Gemini works as Google’s multimodal AI system, and how it integrates seamlessly into everyday Workspace tools such as Docs, Sheets, Slides, Gmail, and Meet.

Participants will gain hands-on experience crafting effective prompts and applying AI capabilities directly within Workspace apps to boost productivity, creativity, and collaboration.

In the afternoon, learners put their new skills into practice through a guided Prompt-a-Thon, working in teams to solve real-world challenges using Gemini and Workspace. The session encourages experimentation, iteration, and responsible AI use.

What you'll be able to do

Define AI and explain its role in modern productivity.
Describe what Google Gemini is and how it integrates across Google Workspace.
Identify when and how to use Gemini within Gmail, Docs, Sheets, Slides, and Meet.
Apply prompting techniques to generate and refine outputs effectively within Gemini and Workspace tools.
Collaborate using AI to solve real-world workplace challenges.
Reflect on ethical considerations such as bias, privacy, and responsible AI use.

Course outline

1 - Welcome & Course Overview

Instructor introductions
Course objectives and daily agenda
Prompt-a-Thon preview

2 - Introduction to AI Concepts Overview

What is Artificial Intelligence?
Common AI terms (LLMs, tokens, context, hallucinations)
Examples of AI in the workplace
The evolution of AI assistants and productivity tools

3 - Introduction to Google Gemini

What is Google Gemini and how it works
Gemini’s multimodal capabilities (text, image, data)
Gemini vs. other AI tools (overview)
Live demo: Exploring Gemini Chat interface
Accessing Gemini via Gemini App and Workspace integration tools

4 - Gemini in Google Workspace

Hands-on exploration of Gemini integration across Workspace tools:

Gmail: Drafting and summarizing emails
Docs: Creating content, rewriting, summarizing, and ideation
Sheets: Data generation, analysis, and formula support
Slides: Creating and designing presentations
Meet: Using Gemini for meeting notes, summaries, and follow-ups
Guided mini-exercises within each app

5 - Prompting Fundamentals in Gemini

What is prompting and why it matters
Anatomy of an effective Gemini prompt
Prompt types and examples:
- Instructional
- Role-based
- Contextual / few-shot
- Chain-of-thought
- Refinement / iterative
- Creative prompts
Practice activity: Designing and testing prompts in Gemini Chat app

6 - Transition to Prompt-a-Thon

Overview of Prompt-a-Thon process and objectives
Team setup and role assignments

7 - Kickoff & Instructions

Review Prompt-a-Thon goals and rules
Focus on problem-solving using Gemini + Workspace

8 - Group Brainstorming

Identify workplace challenges (e.g., workflow automation, communication bottlenecks, reporting)
Select one challenge per group

9 - Prompt Design & Testing

Teams create and refine prompts in Gemini and Workspace tools
Test Gemini’s output and iterate on prompt effectiveness
Capture examples of before/after outputs

10 - Build a Mini Presentation

Create a short presentation in Google Slides summarizing:
- The problem identified
- Prompting strategy and iterations
- Key results or prototype solution

11 - Presentations & Wrap-Up

Team presentations and peer feedback identified
Facilitator highlights best practices identified
Group reflection on ethical AI use identified
Closing discussion and key takeaways identified

Before you attend

Basic computer literacy and Google Workspace familiarity.
Access to Google Gemini and Workspace apps.
No AI or coding experience required.

Who this is for

Professionals who use Google Workspace and want to integrate AI into their daily work. Non-technical staff seeking to understand and apply AI concepts practically.